This Policy applies between you, the User of this Website and Enigma People Solutions Ltd (SC225040), the owner and provider of this Website. This Policy applies to our use of any and all Data collected by us in relation to your use of the Website and any Services or Systems therein. Please also see our full terms and conditions of service.
1. Definitions and Interpretations
In this Policy the following terms shall have the following meanings:
“Account” means collectively the personal information, Payment Information and credentials used by Users to access Material and/or any communications System on the Website;
“Content” includes any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Website;
“Data” means collectively all information that you submit to the Website. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
“Services” means collectively any online facilities, tools, services or information that Enigma People makes available through the Website either now or in the future;
“System” means any online communications infrastructure that Enigma People Solutions makes available through the Website either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
“User” / “Users” means any third party that accesses the Website and is not employed by Enigma People Solutions and acting in the course of their employment;
and “Website” refers to the website that you are currently using and any sub-domains of this site, unless expressly excluded by their own terms and conditions.
2. The Legal Basis
The legal basis for the processing of personal data, for Enigma People Solutions Ltd, is legitimate interest and consent.
Our legitimate interest in collecting and retaining your personal data is described below:
As a business specialising in recruitment, we introduce candidates to clients for permanent and temporary employment or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.
In order to support our candidates and our clients’ talent needs, we require a database of candidate and client personal data, containing historical information, as well as current resourcing requirements. This is essential in allowing us to find the talent for assignments we work on, particularly for senior roles or where there are skill shortages. Many of our candidates and contacts are people we have worked with over a number of years, often placing candidates several times throughout their career. Such historical data is essential in helping nurture our relationships and to ensure we are best placed to support all our customers.
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time. We would seek consent and preferences for marketing purposes and consent before your details are submitted for a vacancy.
3. The Data We Collect
Without limitation, any of the following Data may be collected:
- job title;
- company name;
- contact information such as email addresses and telephone numbers;
- demographic information such as postcode or geographical location;
- your curriculum vitae, cover letters and interview notes;
- your availability, qualifications, work history
- timesheets, pay rates and charge rates
- IP address (automatically collected);
4. How We Use Data
Any personal Data you submit will be retained by Enigma People Solutions for as long as you use the Services and Systems provided on the Website, or for up to a period of one year following any inactivity.
Unless we are obliged by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties without your consent. We will seek express consent on any occasion that we submit your CV to one of our clients.
All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see clause 10 below.
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website or Services. Specifically, Data may be used by us for the following reasons:
- internal record keeping;
- improvement of our Website or Services;
- transmission by email of promotional or other communications materials to you;
- contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website;
- producing reports or statistics on the people accessing the Website;
5. Third Party Websites and Services
Enigma People Solutions may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of services, search engine facilities, advertising and marketing, and not limited to CV submissions to clients. The providers of such services do not have access to your personal Data unless it is necessary for them to perform the services that Enigma People Solutions requests. Any data that is shared is limited to what is required for them to provide the service only. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
Enigma People Solutions uses Bibby Financial Services ltd and RSM UK Group LLP for payments and pay role handling and Zoho.eu for database storage and for its email delivery service, Google, Inc advertising services, Google, Inc for its web analytics service.
We use Mailchimp as our marketing platform. By subscribing to our emails, you acknowledge that your information will be transferred to Mailchimp for processing. Learn more about MailChimp’s privacy practices here.
6. Changes of Business Ownership and Control
Enigma People Solutions may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.
7. Controlling Access To Your Data
Wherever you are required to submit Data, you will be given options to restrict our use of that Data, via opt-in boxes and by getting in touch with Enigma People Solutions Ltd
8. Your Right to Withhold Information
You may access certain areas of the Website without providing any Data at all. However, to use all Services and Systems available on the Website you may be required to submit Account information or other Data. For more information see clause 10 below.
9. Accessing Your Own Data
You may access the data we hold on you in order to view or amend the Data, by contacting Enigma People Solutions Ltd. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time. You have the right to ask for a copy of your personal Data.
Data security is of great importance to Enigma People Solutions ltd and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
11. Changes to this policy
Last Updated: Feb 2018
We may set and access Cookies on your computer. Cookies may be placed on your computer when you visit certain parts of the Website. We use these to identify and track visitors, their usage of the Website, their access preferences and for advertising. Currently we do not have the technical ability to get your express permission to opt out of our cookies, so we encourage you to use your browser settings if you want to control these.
Strictly Necessary cookies
These are cookies that allow you to use different parts of our site. Without them different features that you have requested cannot be provided. These are usually set in response to an action performed by the user like clicking on a job advert or failing to enter the correct password to their account.
These help us to make your experience within our site more personal. For instance, knowing if you have been on the site before so that messages for new visitors are not displayed to you.
First party cookies
These are cookies that are set by our website. And only we can read them.
These are stored while you browse our site and then deleted once you leave.
These are saved on your computer and won’t be deleted when you close the web page. We use these to provide functionality like keeping you logged in when you come back to the site.
Performance cookies (optional if tracking codes are used)
These help us to track how people are using our site. They help us to know what pages people are using most and how users navigate around the site, we use this information to make informed decision about how we can improve the user experience of our site.
The information we get using these cookies is completely anonymous and we will make no attempt to identify you or influence your experience of our site while you are on it.
If you use the “Do Not Track” browser setting, we currently don’t respond to DNT requests.
Third party cookies (optional if tracking codes are used)
These are set by someone other than us, these can be things like Analytics and other embedded content.
Cookies we use (Non-Optional Cookies)
||We use this to identify each session that is open on our site. This cookie holds no personal data. All it stores is an ID number generated by us.
||First Party Cookie & Session Cookie
||First Party Cookie & Persistent Cookie
||We use this cookie to notify a user that they are using an outdated version of IE and that they should upgrade. This cookie holds no personal data.
||First Party Cookie & Persistent Cookie
||This cookie is used to keep track of when a user had made a failed login attempt. This cookie holds no personal data.
||First Party Cookie & Functional Cookie
||This cookie is used to identify when a user has opened the current job advert page from a link sent to them by email from us. Eg. Job Alerts or Mailshots.
||First Party Cookie
||This is a cookie we use to authenticate a logged in user on our site, effectively this is how we keep you logged into our site and able to navigate the site without needing to login every time.
||First Party Cookie & Persistent Cookie